Polycom® CX5000 Sweepstakes

Official Rules

NO PURCHASE NECESSARY TO ENTER OR WIN. VOID WHERE PROHIBITED. BY ENTERING THIS PROMOTION YOU UNDERSTAND IF YOU ARE A VERIFIED WINNER, THE PRIZE IS AWARDED TO YOUR EMPLOYER AT THE TIME OF YOUR ENTRY IN THE PROMOTION.

(1) Description of Sweepstakes – Polycom, Inc. (the "Sponsor") is offering the "Polycom® CX5000 Sweepstakes" (the "Promotion") and will award prizes via a random selection from eligible entrants. The Promotion period begins at 12:00:01 AM Pacific Time ("PT") on October 1, 2009 and ends at 11:59:59 PM PT on March 31, 2010, ("Promotion Period"). Within the Promotion Period there are six (6) separate Drawings ("Drawing Periods") as shown below:

Drawing
Period

Begins 12:00:01 AM PT on …

Ends 11:59:59 PM PT
on …

Drawing  Conducted on or about …

First

October 1, 2009

October 31, 2009

November 6, 2009

Second

November 1, 2009

November 30, 2009

December 7, 2009

Third

December 1, 2009

December 31, 2009

January 8, 2010

Forth

January 1, 2010

January 31, 2010

February 8, 2010

Fifth

February 1, 2010

February 28, 2010

March 8, 2010

Sixth

March 1, 2010

March 31, 2010

April 8, 2010

By participating in the Promotion, each entrant unconditionally accepts and agrees to comply with and abide by these Official Rules and the decisions of the Sponsor and Administrator, which shall be final and binding in all respects.

(2) Eligibility - The Promotion is open only to legal residents of the 50 United States, the District of Columbia (excluding Puerto Rico and all other US territories) and Canada (excluding Quebec) who are at least 18 years of age and the age of majority in their jurisdiction of residence and professionally employed with facilities and/or telecommunications responsibilities as of October 1, 2009. Employees of any municipal, state or federal government or government agency are not eligible. Employees, officers and directors of Polycom, Inc., its parents, affiliates, subsidiaries, divisions, advertising, promotional, fulfillment and marketing agencies, (collectively "Promotion Entities") their immediate families (parent, child, sibling & spouse) and persons living in the same households of such individuals (whether related or not), are not eligible to participate in the Promotion. Void in Quebec, Puerto Rico, all other territories and where prohibited or restricted by law, rule or regulation or employment policy. All federal, state and local laws and regulations apply.
 
(3) How to Enter – Visit the Sweepstakes Web Page and complete the Promotion Registration form with your first and last name, e-mail address, your company name, company phone number, and country. There is a limit of one (1) entry per person per Drawing Period. All entries received in each Drawing Period are eligible only for that drawing and will not be "rolled forward" for inclusion in subsequent Drawing Periods.

Any attempt by any entrant to obtain more than the stated number of entries by using multiple/different/duplicitous e-mail addresses, the use of a sweepstakes service, the use of multiple identities, registrations and logins, or any other methods will void that entrant's entries and that entrant may be disqualified. Entries that are incomplete, contain irregular or invalid information, or are corrupted are void and will not be accepted. Information collected from an entrant is used only for the purpose of the Sponsor’s market analysis, prize drawing and winner notification, and will not be re-used, sold or shared in any manner by Promotion Entities unless entrant has elected to receive additional information and promotional material from the Sponsor. By entering the Promotion, you agree to all of the terms and conditions of Sponsor’s Privacy Policy, which is available at http://www.polycom.com/website/privacy_policy.html.

(4) Prizes Available – One (1) entrant will be randomly selected in each of the three (3) Drawing Periods to receive a Polycom® CX5000™, Approximate Retail Value, ("ARV") $4,300 USD. There are a total of six (6) prizes available with a total ARV of all prizes of $12,900 USD.
The odds of winning depend upon the number of eligible entries received in each of the six (6) Drawing Periods.  The ARV of prizes is subject to price fluctuations in the consumer marketplace based on, among other things, any gap in time between the date the ARV is estimated for purposes of these Official Rules and the date the prize is awarded or redeemed.

(5) Prize Awarding – Potential winners will be attempted to be contacted within five (5) business days of the drawing by phone and/or e-mail and will be required to satisfactorily complete and return an Affidavit of Eligibility and a Liability/Publicity Release/W-9 (unless prohibited by law), ("Affidavit"). The Affidavit must be returned within ten (10) days of Sponsor's first provision of the document. The W-9 portion of the Affidavit will be used for Sponsor’s compliance in filing US Tax Form 1099. Potential winner will also be required to send a copy of his/her passport, driver’s license, birth certificate or other appropriate documentation (acceptable to Sponsor) as proof of age and residency. Potential winners must be employed by the company identified on their registration form at the time of selection to be verified as a winner. In completing the Affidavit, potential winner will be required to provide proof of employment and identify the company officer that will accept the prize on behalf of the winner's company/employer; the company officer will be required to sign/execute the Affidavit as well. Non-compliance with any of these requirements will result in disqualification, forfeiture of the prize and the selection of an alternate winner. Return of prize notification and/or the Affidavit/Release as undeliverable will result in disqualification, forfeiture of the prize and the selection of an alternate winner. AN ENTRANT IS NOT A WINNER OF ANY PRIZE UNLESS AND UNTIL ENTRANT’S ELIGIBILITY, AND THE POTENTIAL PROMOTION WINNER HAVE BEEN VERIFIED AND ENTRANT HAS BEEN NOTIFIED THAT VERIFICATION IS COMPLETE.

Entrants grant (and represent that each has the right to grant) Sponsor the right to use and publish winner's proper name, winner's employer and employer’s city and state online in connection with the Promotion. Acceptance of a prize constitutes permission for Sponsor to use winner's name and likeness solely for advertising and promotional purposes as Sponsor so determines without notice or further compensation, except where prohibited by law. Prize recipient shall not be permitted to (a) replace his/her designated prize with another prize or item or (b) transfer or assign his/her designated prize to another person. All federal, state, local, and other taxes on prizes are the sole responsibility of the business entity or person accepting the prize. 

In compliance with Canadian law, if a Canadian resident is selected as the potential Grand Prize winner, he/she will be required to correctly answer a multi-part mathematical skill question as a condition of being named the valid winner.

(6) General Limitation of Liability - Sponsor is not responsible for technical failures of any kind, including but not limited to the malfunctioning of any computer, cable, network, hardware, software, or web site. Sponsor is not responsible for lost, interrupted or unavailable network server or other connections, miscommunications, failed telephone or computer or telephone transmissions or technical failure, jumbled, scrambled or misdirected transmissions, for incorrect or inaccurate entry information, howsoever caused, or other error of any kind whether human, mechanical or electronic. Entrants found tampering with or abusing any, aspect of this Promotion, as solely determined by the judges, will be disqualified. If disqualified for any of the above abuses, Sponsor reserves the right to terminate entrant's eligibility to participate in the Promotion. Any attempt by any person to deliberately undermine the legitimate operation of the Promotion may be in violation of criminal and civil law, and, should such an attempt be made, Sponsor reserves the right to seek damages from any such person to the fullest extent permitted by law. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Sponsor reserves the right to terminate, cancel, suspend and/or modify the Promotion if any fraud, virus or other technical problem corrupts the administration, security, or proper play of the Promotion, as determined by Sponsor in its sole discretion. In such event, Sponsor reserves the right to award the Grand Prize at random from among the eligible entries received up to the time of the impairment. The Promotion and the rights and obligations of Sponsor and Entrants will be governed by and controlled by the laws of California, applicable to contracts made and performed therein without reference to the applicable choice of law provisions. All actions, proceedings or litigation relating hereto will be instituted and prosecuted solely within state courts of California and federal courts located within such state and county with respect to any action, dispute or other matter pertaining to or arising out of the Promotion. Except where prohibited, each Entrant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Promotion or any prize awarded shall be resolved individually, without resort to any form of class action; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Promotion, but in no event attorneys’ fees; and (3) under no circumstances will Entrant be permitted to obtain awards for, and Entrant hereby waives all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased.  In the event any provision of these Official Rules will be held to be unenforceable, these Official Rules will continue in full force and effect without such provision. 

(7) RELEASE: BY PARTICIPATING IN THE PROMOTION OR RECEIPT OF ANY PRIZE, ENTRANTS AGREE TO RELEASE, DISCHARGE AND HOLD HARMLESS POLYCOM, INC., EXTRA MILE MARKETING, AND THEIR RESPECTIVE SUBSIDIARIES, AFFILIATES, SUPPLIERS, DISTRIBUTORS, ADVERTISING/PROMOTION AGENCIES, AGENTS, ATTORNEYS AND EACH OF THEIR RESPECTIVE PARENT COMPANIES AND EACH SUCH COMPANY’S OFFICERS, DIRECTORS, EMPLOYEES AND AGENTS (COLLECTIVELY, THE "RELEASED PARTIES") FROM AND AGAINST ANY CLAIM OR CAUSE OF ACTION, INCLUDING, BUT NOT LIMITED TO, PERSONAL INJURY, DEATH, OR DAMAGE TO OR LOSS OF PROPERTY, ARISING OUT OF PARTICIPATION IN THE PROMOTION OR ANY PORTION THEREOF OR RECEIPT OR USE OR MISUSE OF ANY PRIZE.

(8) Winners List – To receive the names of the winners, send a self-addressed stamped envelope for receipt by April 8, 2010 to: Polycom CX5000 Winners, PO Box 12055, Scottsdale, AZ  85267-2055.
(VT residents may omit return postage.)

Sponsored by:
Polycom, Inc. 
4750 Willow Road
Pleasanton, CA 94588-2762

Administrated by:
Extra Mile Marketing ("Administrator")
16611 N. 91st Street, STE 106
Scottsdale, AZ 85260-1523